Bid Information and Hosting Guidelines

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Skate Canada is now accepting proposals from Canadian communities to host the Canadian Tire National Figure Skating Championships. This annual figure skating event is one of Canada’s largest national sport championships.

The Canadian Tire National Figure Skating Championships allow Skate Canada to feature and recognize elite competitive skaters and provide entertaining skating for both live and television audiences across the country. This event also enables Skate Canada to profile its national corporate sponsors. The presentation of this event simulates as much as possible that of the World and Olympic Championships to which the competing skaters aspire.

Results are extremely significant. For seniors, many important decisions depend upon the results of the championships including federal carding opportunities, athlete funding, Skate Canada National Team selection, as well as athlete selections to various international event teams. The focus for athletes at this event is to execute strong performances under the added scrutiny of live and television audiences.

The Canadian Tire National Figure Skating Championships also provide talented young skaters at the novice and junior levels with the opportunity to experience national level competition early in their development and assist them to prepare for senior level competition. For the athletes at these levels and their support teams, this competition also provides unique learning possibilities for both on and off ice development and an opportunity to be considered for junior international events.

The events typically attract 260 Skaters, 185 Coaches/Team managers, 65 Officials and 135 Sponsors representatives, 190 Media/TV and 300 volunteers.

Skate Canada retains all television rights fees and this year the Canadian Tire National Figure Skating Championships will be televised nationally on CTV/TSN/RDS on main network and digital platforms. In 2012 the event was broadcast for approximately 15 hours over 3 days on CTV, TSN and RDS and reached an audience of 6.3 million viewers.

Potential host sites for the championships are selected through a bid process to allow championship figure skating to be presented in communities from coast to coast. Skate Canada national office oversees all aspects of planning and execution of the event and will, by written agreement, delegate volunteer recruitment and supervision as well as other aspects of the execution to a local organizing committee. The full Organizing Committee (OC) will be comprised of a local volunteer team along with invited technical officials and Skate Canada national office staff members.

The successful host city must demonstrate the ability to stage major national sporting events in a highly successful and cost-effective manner with a focus on excellence in the areas of facility and event management/operations, profitable ticket sales potential, as well as community financial, sponsorship and human resource support. Revenue opportunities included in a successful host bid should encompass a guaranteed ticket sales commitment, government and/or community based grants, local sponsorship/VIK commitments, hotel rebates or commissions, and arena concessions, e.g. reduction in facility license fee, rebate on food and beverage sales, portion of parking fees, etc.

The Canadian Figure Skating Championships have been hosted by Skate Canada previously, in the following cities:

2014 – Ottawa, ON
2013 – Mississauga, ON
2012 – Moncton, NB
2011 – Victoria, BC
2010 – London, Ontario (first combined novice/junior/senior event)
2009 – Saskatoon, Saskatchewan
2008 – Vancouver, British Columbia
2007 – Halifax, Nova Scotia
2006 – Ottawa, Ontario
2005 – London, Ontario
2004 – Edmonton, Alberta
2003 – Saskatoon, Saskatchewan
2002 – Hamilton, Ontario


GENERAL INFORMATION

The Canadian Tire National Figure Skating Championships are open for bidding. A tentative draft schedule for this event is included in this information package.

The Canadian Tire National Figure Skating Championships are the property of Skate Canada and as such will oversee all aspects of the championships including the organization, management, and execution of the competition.

COMPETITION DATES

The preferred dates for the Canadian Tire National Figure Skating Championships will be in January 20-25, 2015 and January 18-24, 2016.

SAMPLE COMPETITION SCHEDULE

The sample schedule below is an estimate of the timing for the practices and competitions. The schedule is subject to change due to broadcast scheduling.

 

GENERAL REQUIREMENTS OF HOST COMMUNITY

  • Available and appropriate venue(s)
  • Available and appropriate hotel(s)
  • Accessibility to the destination by air from national destinations
  • Ticket sales potential within and outside the community
  • Financial support from provincial and municipal sources
  • Local business and community support through value-in-kind (e.g. hospitality, meals, office supplies) donations or cash contributions to help offset competition expenses
  • Ability to generate an adequate volunteer contingent to staff all competition committees.
  • Promotion of the event within the host community and region through locally focused press releases, local sponsorship packages, and other community awareness activities etc.


VENUE REQUIREMENTS

  1. Three rinks are required and should be located less than 30 minutes from the hotel where participants are housed.  The competition ice surface size must be 85’ x 200’ or bigger and preference will be given to sites where the practice arenas are the same size as the competition arena.
     
  2. The competition arena must accommodate a minimum of 6,000 seated spectators.
     
  3. Up to 6 suites at the arena will be required in addition to the existing bar/restaurant or space to host a hospitality lounge, on a complimentary basis.
     
  4. The following ice maker specifications are required to ensure appropriate ice conditions for the competition.

    The arena is to provide a base colour as specified by Skate Canada. All existing markings and lines must be removed. No hockey is to be played on the ice for a minimum of three days prior to the first official practice. Depth of ice must be 3.5 to 4.0 cm, with no less than 3.0 cm above the paint. Surface temperature should be consistent at -4 degrees C or 25 degrees F. (Brine temperature, where applicable, must be within the range of -7.7 and -5.5 degrees C, or 18 to 22 degrees F.)
     
  5. Availability of the arena facility, including the ice surface, for preparation a minimum of 3 days before the start of the practice sessions.
     
  6. Two ice resurfacing machines are required to ensure the 10 minute floods needed to accommodate the competition and broadcasters schedules.
     
  7. The rink area in the arena must be free of all advertising and commercial branding. The ‘rink area’ represents the entire bowl inside of the ice rink and what the spectators see from their seats when watching the event. The only acceptable advertising in the rink area will be the event logo, host city logo and/or logo of the name of the rink. Existing signage or advertising in the rink area must be removed or covered for the duration of the event.
     
  8. The venue must be able to accommodate the installation and removal of static rink boards.
     
  9. A video screen of approximately 4 by 5 meters or a jumbotron is required to inform and entertain the spectators and needs to hang at a reasonable height above the audience in the competition arena. The video screens must be compatible with the computer system and their size/visibility of characters must interface with the Skate Canada’s in-venue technical support system.
     
  10. The arena must have the ability to construct a judges’ platform which extends approximately from blue line to blue line in the existing players box area. Inner dividing partition walls and players benches may need to be removed to facilitate this. A second tier platform, approximately four feet off of the floor may also be required. (See sample diagram included in this package.)
     
  11. The arena must also be able to construct a broadcast commentators’ platform at one end of the ice (usually the ice resurfacer’s entrance end). This platform is approximately 12’ x 20’ in size and approximately 5’ off the floor. Additionally, a ‘Kiss and Cry’ platform (1’ X 12’ X12”) will be constructed beside the commentators’ platform at ice level.
     
  12. The arena will need to provide cut-outs to existing rinkboards to allow for low corner TV cameras. These cut-outs normally require temporary boards to be built back around the cut-out to a height of approximately 18” from the ice surface.
     
  13. The arena must possess a sound system capable of diffusing music and PA sound effectively and clearly to all seating areas and also onto the ice surface. Additional sound system equipment may be installed from supporting trusses or other form of rigging, usually in the centre ice area.
     
  14. Cold lighting is required to the section adjacent to the ice surface and must be within 25 foot candles (250 lux) of the consistent light level (at least 150 foot candles/1500 lux) and maintained over the total surface of the ice. The audience must be fully lighted. Spotlights will be required for the Exhibition Gala on Sunday.
     
  15. Skate Canada requires unlimited back-of-house access with the exception of those areas normally used for food preparation by in house catering, arena management office space, electrical and other facility operational rooms. A minimum of 6 rooms at ice level and 17 additional rooms or space to construct rooms is required.

    All existing dressing rooms and storage space, unless specifically prohibited by contract with a building tenant in place prior to the agreement with Skate Canada, will be made available to Skate Canada for the purpose of back-of-house set up. From the time Skate Canada has contracted a venue for a Skate Canada event subsequent tenant arrangements must factor these previous commitments into their agreements.

    Indicate all no-access areas on an attached arena map.
     
  16. If providing the required room and storage space involves the relocation of existing contents for the duration of the event, the facility will be responsible for the cost of removal and storage.
     
  17. All available rooms in the arenas that are included in the rental agreement must be lockable and Skate Canada will receive a minimum of 2 sets of keys for each lock.
     
  18. The facility will allow Skate Canada to sell event related or Skate Canada merchandise without a merchandise fee paid to the venue.
     

 

Sample Judges Stand Configuration

 

 

MINIMUM HOTEL(S) REQUIREMENTS

1. Hotel(s) Bedrooms

The skating family should be housed in one hotel, if possible. If this is not possible, the groups will be split as follows:

Hotel I

  • Competitors – require the majority of double-bedded rooms
  • Team Leader (one per team) - require single rooms
  • Officials - require single rooms
  • Skate Canada executives- require single rooms
  • Team Medical staff - require single rooms

Hotel II (if necessary)

  • Coaches, Assistant Team Leader and Team officials
  • Chaperones
  • Skate Canada Sponsors
  • Skate Canada staff
  • Television staff
  • Media

Bedroom Requirements Summary

Room Type

Sat
Sun
Mon
Tue
Wed
Thu
Fri
Sat
Sun

Traditional Single

60
100
120
150
200
220
220
220
150

Traditional Dbl/Dbl

150
190
220
230
230
230
230
200
125

Suite*

10
10
15
15
15
15
15
15
5

TOTAL

225
300
355
395
445
465
465
435
280
* Hospitality and/or Team Suites


2. Meetings, Functions and Miscellaneous

  • Several complimentary function rooms of varying sizes are required in the hotel for the duration of the event.
  • Up to 10 Team suites required as gathering places for the duration of the event. Can be of varying sizes but must be able to bring in food and beverage (non-alcoholic).
  • Up to three hospitality suites in the hotel are required.
  • Complimentary parking for up to 20 vehicles for the duration of the event.
  • Room credit based on 1 complimentary room for every 30 rooms paid.
  • Up to ten complimentary room nights for use on required site visits.
  • Agreement to waive all attrition/no-show clauses in the contract


3. Function Rooms/Space Required

Space Required
MIN #
SAT
SUN
MON
TUE
WED
THU
FRI
SAT
SUN
MON
Transportation Table
In Lobby
 
X
X
X
X
X
X
X
X
X
Event Office
12
X
X
X
X
X
X
X
X
X
X
Round Table Mtgs
12
 
 
 
 
 
 
 
 
X
 
Technical Mtgs
20
X
X
 
X
X
 
 
 
 
 
Section Coordinating Mtg
40
 
 
 
 
 
 
 
 
X
 
Volunteer Suite
5
 
 
 
X
X
X
X
X
X
 
Skate Canada staff Suite
15
 
X
X
X
X
X
X
X
X
 
President’s Hospitality Suite (out of bedroom inventory)
Up to 40
 
 
 
 
 
X
X
21:30 – 00:00
X
X
TBC
 
Sponsor Hospitality Suite (out of bedroom inventory)
 
 
 
 
 
X
X
X
X
X
X
Sponsor Host Party (TBC)
 
 
 
 
 
 
 
X
20:00 – 00:00
 
 
 
Closing Party
(either Sat. or Sun)
(Set-up & rehearsal from 10:00 a.m.)
350
 
 
 
 
 
 
 
X
20:00-23:00
X
20:00-23:00
 
Storage (from Friday)
1000 sq. feet
X
X
X
X
X
X
X
X
X
X


BID PROCESS

Skate Canada is accepting bid proposals from applicant host communities upon submission of the following items:

  • Letter of Intent
    A sample of the Letter of Intent is the first step in the Application to host the Canadian Tire National Figure Skating Championships. This letter acts as the host community’s intent to prepare and submit the Application to Host.
     
  • Application to Host form
    Complete and submit the information required on the Application to Host. The application must include a Terms of Agreement (Appendix A) and Arena Management Advertising Waiver (Appendix B) both signed by arena management as well as at least three appropriate hotel proposals and the Hotel Terms of Agreement (Appendix C) signed by hotel management. The application must also provide basic information regarding the host city, proposed venue, hotel and transportation access as well as the preliminary agreed upon terms between the host venue(s)/hotels and the OC. It must also outline ticket sales potential and the financial support of the event through government or local funding bodies or local sponsors and/or suppliers.
     
  • Site Visit
    At this time a site visit may be conducted by national office staff. As a minimum the site visit will include the arena facility and potential hotel(s).

     

TIMETABLE FOR APPLICATION

2015
2016
Action
January 2013
January 2013
Bid Package available online at www.skatecanada.ca
April 1, 2013
December 1, 2013
Letter of Intent deadline [Submission to Donna Keough, Skate Canada Events Department, by email to keough@skatecanada.ca]
June 1, 2013
February 1, 2014
Application deadline
By Fall 2013
By Fall 2014
Announcement of successful bid

 

 
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